LPU-Batangas Action Plans and
Programs Against COVID-19

COVID-19 Policy
Institutional Health and Safety Protocols

Due to the increasing number of COVID-19 cases in the country, the following health and safety protocols, in accordance with the guidelines and the minimum public health standards set forth by the DOH, should be strictly implemented and practiced inside our campus to avoid further spread of the virus: 

A. Increase physical and mental resilience 

1. Stay Healthy. All students and employees are encouraged to eat nutritious and well-cooked food and to increase fluid intake. Adequate rest, sleep of at least 8 hours and regular exercise should also be adopted. 

2. Observe proper respiratory etiquette. Mouth and nose should be covered with tissue or sleeves/bend of the elbow when coughing/sneezing. Turning the face away from other people around should also be practiced for proper respiratory etiquette. Spitting is prohibited. Used tissue should be disposed of in closed bins designated for infectious waste. Immediate handwashing with soap and water or use of an alcohol-based hand sanitizer is advised after a cough or sneeze. 

3. Practice hand hygiene. Frequent handwashing with soap and water for at least 20 seconds or use of alcohol-based disinfectants shall be practiced. Observe proper hand hygiene before entering a facility, office, or classroom. 

4. Mental resilience. Psychological support through counseling is offered by the Guidance Office for anyone who might need it or is having any mental health concerns. 

B. Reduce transmission 

1. “No Face mask and Face shield, No Entry” policy is enforced. Face masks and face shields should be worn at all times. Wearing medical-grade face masks is highly encouraged. Masks with vents should not be used. Cloth masks may be used as long as worn with filters such as tissue paper or other similar materials and must be cleaned and washed daily. Frequent touching and adjusting of face masks must be avoided unless necessary. Disposable masks must be disposed of in closed bins designated for infectious waste. Face shields shall cover the entire face; masks should cover the sides of the face and the chin. 

Proper wearing of Face mask: 

a. Clean your hands before you put your mask on, as well as before and after you take it off, and after you touch it at any time. 

b. Make sure it covers your nose, mouth, and chin. 

c. When you take off a mask, store it in a clean plastic bag. 

Proper wearing of Face shield: 

a. Clean your hands before you put your face shield on, as well as before and after you take it off, and after you touch it at any time. 

b. Choose a face shield that covers the entire face. It should be able to cover the sides of your face and your chin. 

c. Avoid touching your eyes, nose, and mouth when removing it. 

d. Clean and disinfect reusable face shields according to the manufacturer’s instructions. Perform hand hygiene after disinfection. 

2. Bring your own personal hygiene kit. Students, faculty, and staff are required to bring their own personal hygiene kits which contain at least the following: ethyl alcohol (70%) or hand sanitizer, cleansing wipes/tissue paper/toilet paper/hand towel, extra face mask, and hand soap. 

3. Bring your own meal. Everyone is advised to bring his/her own food, drinks, and utensils. No one is allowed to leave the campus between classes or office breaks to buy food. Each person shall only be permitted one entry and one exit per day. The school drinking fountains are also put off to lessen the possible transmission of the virus. Sharing personal items and verbal communication while eating are also forbidden. Eating alone is highly encouraged. Face masks should be immediately worn after eating or drinking. Proper disposal of waste, as well as handwashing, shall be practiced. 

4. Sanitation areas are positioned at each entry point. Antibacterial soaps or alcohol-based disinfectants/dispensers are provided and placed at entry points and at the comfort rooms. All vehicles that will enter the school premises will go 

through a disinfection process. Floor disinfection mats are available at the main gate and in front of each building. Offices are supplied with alcohol for their use. Surface disinfection of work stations, armchairs, tables, or equipment before, during and at the end of each shift/class shall be practiced. 

5. Good ventilation system. To reduce the concentration of possible airborne contaminants, all offices and classrooms shall observe good airflow and air quality by opening all the windows or doors. 

C. Reduce Contact 

1. Physical distancing. Physical distancing of at least 1.5 meters shall be observed at all times even inside the offices or classrooms. Seating plans indicating the assigned seats of the students will be followed. Visual cues, chair and floor markings will be utilized for this purpose. 

2. Physical barriers. To lessen possible exposure, physical barriers such as plastic barriers will be used between employees and clients, students and faculty/teachers. Furthermore, prolonged face-to-face interaction with others should also be avoided. 

3. Unidirectional movement. One-way human traffic shall be observed in some areas such as the walkways, corridors, aisles, or staircases to limit human intersection, contact, or interaction. For areas where unidirectional movement is not feasible, the “keep right” policy shall be implemented. Directional signage for entrances and exits as well as markings for proper distancing will be placed in strategic areas. Students are not allowed to loiter and are prohibited from moving from one room/area to another without permission or valid reason. 

4. Elevator use. To make physical distancing possible, elevators shall have a maximum limit of 4 persons at a time including the elevator operator. Floor markings shall be observed inside the elevator and facing the elevator wall shall be practiced to avoid face-to-face interaction. Moreover, the use of elevators shall be limited only for the following: 

a. Pregnant 

b. PWDs (with 1 companion) 

c. Persons with Chronic Diseases or any disease in which strenuous activities should be avoided 

d. Senior Citizens 

e. External Providers Delivery 

5. Staggered schedule. Staggered shifts or flexible work arrangements are being offered to some of the employees. A staggered schedule of classes, as well as staggered mealtime, will be implemented to lessen the number of occupants in the communal areas. 

6. Mass gatherings. Unnecessary mass gatherings are prohibited. Online or video conferencing is recommended for lengthy discussions. Online transactions and communications to offices or other facilities are also highly encouraged instead of physically going to the said areas to limit face-to-face contact. 

D. Reduce duration of infection 

1. Self-health assessment. Anyone who is experiencing any COVID-19 related signs and symptoms as specified in the health declaration form should not report to the campus and must stay at home. Anyone with health concerns may contact the university clinic for assessment and proper management. 

2. Screening process. As part of the screening process at all entry points, all students, faculty, staff and other employees shall: 

a. Wear their face masks and face shields at all times. 

b. Observe physical distancing while standing in line. 

c. Accomplish daily the health declaration form which can also be utilized for contact tracing purposes. Everyone is encouraged to be transparent in declaring his/her health conditions including that of their family members. The use of the online health declaration form is highly recommended to minimize the usage of papers. Anyone who presents COVID-19 related symptoms or who is identified as a COVID-19 suspect, probable or confirmed case, will be denied entry. Furthermore, anyone who will be recognized as a 1st generation close contact of a probable or a confirmed case will also be denied entry. 

d. Have their daily temperatures checked and recorded in the health declaration form. Anyone, with a body temperature of 37.5 degrees celsius and/or above, even after a five-minute rest will not be allowed to enter the school premises; instead, he/she will be placed in a designated holding/isolation area for further assessment of the campus’ health personnel or he/she will be advised to go home with a proper referral to his/her respective local government unit or Barangay health emergency response team. 

e. Be required to wash or sanitize their hands before or immediately after entry. 

3. Case detection and contact tracing protocol. Students, faculty, and staff are mandated to inform anyone from the Crisis Management Committee if they tested positive for COVID-19 or are experiencing any symptoms related to the disease. Contact tracing shall be initiated by the Contact Tracing and Referral Team after case detection of any suspect, probable, or confirmed COVID-19 case on the campus. A campus-wide announcement of confirmed COVID-19 cases will be done to raise awareness, rest assured that the identity of the concerned individual will remain confidential. Identification, listing, assessment, and monitoring of persons who may have come into close contact with a probable or a confirmed COVID-19 case will be conducted by the said team. Close contacts shall refer to persons who had any of the following exposures, 2 days before and 14 days after the onset of symptoms of a probable or a confirmed case: 

a. Face to face contact with a probable or a confirmed case within 1 meter and for at least 15 minutes; 

b. Direct physical contact with a probable or a confirmed case; 

c. Direct care for a patient with probable or confirmed COVID-19 disease without using recommended personal protective equipment; OR 

d. Other situations as indicated by local risk assessments. 

Furthermore, close contacts can be classified into first-, second-, and third-generation close contacts: 

a. First-generation close contacts – close contacts of a probable, or a confirmed case. Anyone who will be identified to be in this classification will be advised to undergo quarantine for any symptom onset or isolation once symptoms were already noted. 

b. Second-generation close contacts – close contacts of a first-generation close contact. Anyone who is identified in this classification will be advised to strictly adhere to the minimum public health standards set forth by the DOH, as well as the other health and safety protocols implemented by the institution. He/ She will also be advised to self-monitor and report to anyone from the Contact Tracing and Referral Team once any COVID-19 related sign or symptom manifests. 

c. Third-generation close contacts – close contacts of a second-generation close contact. Anyone who is identified in this classification will be advised to strictly 

adhere to the minimum public health standards set forth by the DOH as well as the other health and safety protocols implemented by the institution. He/ She will also be advised to self-monitor and report to anyone from the Contact Tracing and Referral Team once any COVID-19 related sign or symptom manifests. 

The Contact Tracing and Referral Team will have the following members: 

  • Institutional Health Officer/UMDC Head as the team leader 
  • Nurse on duty as the main coordinator 
  • OOSA Director and Class Adviser, if a student is involved 
  • Department Head/Dean, if a faculty member or staff is involved 
  • HRMD Director, if an employee is involved 

4. Referral System. The Contact Tracing and Referral Team (particularly the nurse-in-charge) will be responsible for reporting and coordinating with the LGUs, DOH, and other appropriate government agencies anyone who will be identified as a COVID-19 suspect, probable, or confirmed case; this is in accordance with RA 11332 otherwise known as “Mandatory Reporting of Notifiable Diseases and Health Events of Public Health Concern Act”. The said team will also evaluate the severity of symptoms of the concerned individual if he or she is already inside the school premises. Should they see the need for immediate transfer to a hospital, the emergency transfer protocol shall be followed. 

5. Emergency transfer protocol in case of COVID-19 suspect, probable or confirmed cases. In the event that a student, faculty, or staff exhibited any COVID-19 related symptoms or otherwise was identified as a COVID-19 confirmed case, the following should be done: 

a. In cases where a student is involved, the class adviser/teacher/OOSA Director should refer to the university clinic first for proper instructions. 

In cases where a faculty or staff is involved, the Department Head/Dean of the faculty or staff concerned should refer to the university clinic first for proper instructions. 

b. The concerned individual should then immediately proceed to the isolation area (not to the clinic, since it will be reserved for clean cases) where clinic personnel with appropriate PPE will assess his/her condition and attend to his/her needs. 

c. The clinic nurse with appropriate PPE will be in charge of transferring/escorting the concerned individual to the isolation area. 

d. The Institutional Health Officer/UMDC Head shall evaluate the case of the patient and advise the appropriate management. 

e. The Contact Tracing and Referral Team shall inform the individual’s family or guardian of his/her condition and must ask them if they want the concerned individual to be transported to a health facility or back to his/her home. If the concerned individual lives in a dormitory/boarding house and does not have any family member or guardian living nearby, he/she shall not be allowed to return to his dormitory/boarding house; instead, he/she will be transported to a health/isolation facility for monitoring of symptoms. 

f. The Contact Tracing and Referral Team (particularly the nurse-in-charge) will also be responsible for reporting and coordinating the patient with the LGUs, DOH, and other appropriate government agencies. 

g. The Emergency Transport Team shall coordinate the transfer of the patient to the hospital, should the need arise. The driver on duty and at least 1 nurse on duty shall do the ambulance conduction to the hospital, with appropriate PPE. 

The Emergency Transport Team will have the following members: 

  • Institutional Health Officer/UMDC Head 
  • Risk Management Chair 
  • Institutional Safety Officer 
  • OOSA Director and Class Adviser/Faculty, if a student is involved 
  • Department Head/Dean, if a faculty member or staff is involved 
  • HRMD Director, if an employee is involved. 
  • Nurse on duty 
  • Driver on duty 

6. Containment, Lockdown and Disinfection Protocol 

In the event that a suspect, probable, or confirmed COVID-19 case has entered the school premises, the following should be done: 

a. Decontamination of the workplace visited/stayed in by the probable/confirmed case with an appropriate disinfectant (e.g. chlorine bleaching solutions and 1:100 phenol-based disinfectant); 

b. The workplace should be placed in a 24-hour lockdown prior to disinfection to lessen transmission to sanitation personnel; Sanitation personnel shall also wear proper PPE while disinfecting the said area. 

c. Maximize ventilation by opening all doors and windows (if applicable) during disinfection; 

d. After decontamination, work can resume after 24 hours; 

e. The entire building or floor may NOT be vacated/closed if there had been no sustained and close contact with the suspect/probable/confirmed case; and 

f. Contact tracing must be done and everyone who was in the work area/classroom/ with the suspect/probable/ confirmed COVID-19 case shall adhere to the quarantine protocol. 

The Containment, Lockdown, and Disinfection Team will have the following members: 

  • Institutional Health Officer/UMDC Head 
  • Risk Management Chair 
  • Division Head 
  • Institutional Information Officer 
  • Institutional Safety Officer 
  • OOSA Director and Class Adviser, if a student is involved 
  • Department Head/Dean, if a faculty member or staff is involved 
  • HRMD Director, if an employee is involved 
  • Sanitation Personnel 

7. Quarantine and Isolation Protocol 

Once a student, faculty, or staff is identified to be a close contact of a probable/confirmed COVID-19 case, or is a suspect, probable, or COVID-19 confirmed case, this quarantine protocol shall be applied: 

a. For a student, faculty, or staff who had exposure or close contact with a probable/confirmed COVID-19 case, and developed any COVID-19 related symptoms, isolation, RT-PCR testing, contact tracing and referral to concerned LGU must be done by the Contact Tracing and Referral Team. Regardless of the RT-PCR test result, he/she may only be discharged after completion of 10-day isolation with a resolution of symptoms for at least 3 days or as per LGU Protocol. Medical clearance from a hospital or Certificate of Quarantine Completion from his/her Barangay is mandatory prior to return to work or school. 

b. For a student, faculty, or staff who had exposure or close contact with a probable/confirmed COVID-19 case, and was asymptomatic, he/she should undergo 14 days quarantine (from the last day of exposure), provided that he/she will remain asymptomatic for the whole duration of the quarantine. Medical clearance from a hospital or Certificate of Quarantine Completion from his/her Barangay is mandatory prior to return to work or school. 

c. For a student, faculty, or staff who had exposure or close contact with a probable COVID-19 case, he/she can only return if the result of the RT-PCR test of the index patient is negative AND if he/she is asymptomatic. However, if no test was done on the said index patient, the student/faculty/staff exposed should undergo 14 days quarantine (from the last day of exposure) even if he/she is asymptomatic. Medical clearance from a hospital or Certificate of Quarantine Completion from his/her Barangay is mandatory prior to return to work or school. 

d. For a student, faculty, or staff who is symptomatic but with no known exposure or close contact with a suspect/probable/confirmed COVID-19 case, he/she must undergo 10-day isolation with a resolution of symptoms for at least 3 days or as per LGU Protocol. Medical clearance from a hospital or Certificate of Quarantine Completion from his/her Barangay is mandatory prior to return to work or school. 

8. Monitoring and Evaluation 

The school nurse will keep in touch with the student, faculty, or staff who was placed on quarantine or isolation, to monitor his/her daily condition, symptom/s, and health progress. No one with COVID-19 related symptoms shall be managed inside the university clinic; instead, he/she should be referred to his/her respective LGU/Barangay Health Emergency Response Team (BHERT) for proper monitoring and treatment. 

9. Reintegration 

Once the student/faculty/staff have completed his/her quarantine/isolation and was tagged as recovered, he/she must present the following required documents prior to return to work or class: 

a. Medical clearance from a hospital/Physician (indicating that he/she is fit to return to work or class); OR 

b. Certificate of Quarantine Completion from his/her Barangay. 

DR. ROSALYN CASAO 

Institutional Health Officer/ 

University Physician 

Approved by: 

Crisis Management Committee 

March 11, 2021