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Registrar

 

PROFILE

The Registrar’s Office as part of the Student Support Services Division is the repository of highly important, delicate and confidential documents. The office is responsible for preserving and safeguarding the accuracy, integrity, confidentiality and security of the student information system and student’s academic records. It provides academic records services to students, faculty, staff, alumni and other government regulatory bodies in support of the mission and vision of the University.

Mission/Vision

The Registrar’s Office envisions itself as a leading support department in the delivery of quality service to all sectors of the academic community.

It shall continuously endeavor for the total development of its working force as highly skilled and professional individuals exhibiting a deep sense of dedication, loyalty, creativity, integrity and service.

It shall continuously work hand in hand with all the departments in the creation of a wholesome Lyceum family atmosphere and shall unceasingly support the institution in the pursuit of its mission.

Goals

  • To deliver quality service to all sectors of the academic community that would create the feeling of satisfaction.
  • To develop highly skilled professional working force capable of rendering high quality of service.
  • To create a wholesome Lyceum family atmosphere by working harmoniously with all work units.
  • To continuously support the school in all its efforts to achieve its mission.

CODE OF ETHICS

We at the Registrar’s Office believe that professional excellence directly influences the school community, the country and the world. The University Registrar and staff strive to create an environment that promotes sound ethical, moral and professional values. We seek to deliver quality service that is courteous, efficacious and prompt. We maintain professional standards by:

  1. Developing our competence according to the LPU’s vision, mission, goals and objectives.
  2. Preserving the dignity of the Registrar’s Office.
  3. Exuding personal and professional integrity.
  4. Safeguarding the exchange of confidential information.
  5. Promoting a climate that exercises professional judgement.
  6. Practicing honesty, fairness, and transparency in all our transactions and not compromising the University’s welfare and   reputation for our own personal interest.
  7. Promoting a climate of teamwork where we share our experiences, knowledge, talents and skills freely with others.
  8. Upholding the authority of the University when communicating with students, parents, and others in the community.
  9. Presenting an image representative of the University’s excellent standards.
  10. Conducting work in the spirit of the LPU Core Values including truth, equality and respect.

ORGANIZATIONAL STRUCTURE

LIST

  • Candidates for Graduation (available soon)

 

Enrolment Procedure (New Students)

This starts with the interviewing/conducting of initial assessment of the applicants at the Academic Department and ends with the processing and issuance of ID.

Credentials to Submit

  1. For Freshmen students
    1. Form 138 -High School Card
    2. Letter of Admission (Entrance Exam Result)
    3. Certification of Good Moral Character (if available)
    4. NSO Authenticated Birth Certificate (if available)
    5. Form 137A -High School Transcript of Records (if available)
    6. NCAE Result – National Career Assessment Exam Result (if available)
    7. Ishihara Test Result (for Marine Courses)
    8. NSO Authenticated Marriage Certificate (for married female student)
  1. For Transferee Students
    1. Transcript of Records or Certification of Grades or Classcards with Prospectus/Subject Description (for evaluation purposes)
    2. Certificate of Eligibility to Transfer / Honorable Dismissal
    3. Certification of Good Moral Character
    4. NSO Authenticated Birth Certificate (if available)
    5. Letter of Admission (Entrance Exam Result)
    6. Ishihara Test Result (for Marine Courses)
    7. NSO Authenticated Marriage Certificate (for married female student)

STEPS:

1.Department (Interview / initial assessment of entrance requirements / issuance of advising slip)

 

CBAM (BSA, BSBA, BSC, BSCA, BCM, BSOA, AOM) Dept. Office, Admin. Bldg.
CCOS (BSCS, ACT, BSIT ) CCOS Office, Rm 209, SHL Bldg.
CEAS (AB, BS Psy, Educ) CEAS Office, Rm 103, Admin Bldg.
CRIM (BS Criminology) Dept. Office, 2ndFlr., JPL Bldg.
NRSG (BS Nursing) Dept. Office, SHL Bldg.
DENT (Pre Dental, DDM) Dept. Office, 1stFlr. Leviste Bldg.
CAMP (BS PT, Med Lab Sc, RadTech) Dept. Office, 1stFlr. Leviste Bldg.
CIHM (BSIHM, BSITTM, AIHM, AITTM) Demo Lab 1, Lower Ground, SHL Bldg.
COE (BSCoE, GenEng, BSECE, BSME, BSIE) Room 212, SHL Bldg.
LIMA (BSMT, BSMarE, SRC) Room 211, SHL Bldg.

 

2.Registrar’s Office - Window’s 1 – 6, JPL Bldg. (Assessment of entrance requirements / Issuance of Student Number)

3.Department (Encoding of Subjects) – refer to STEP 1

4.Uniform (Payment and Measurement of uniforms) – Rooms 105-108, SHL Bldg

5.Cashier (Payment of Fees) – Ground Floor, JPL Bldg.

6. ID Processing – Rooms 213& 214, JPL Bldg

 

Enrolment Procedure (Old Students)

This starts with the Advising of Subjects to the applicants at the Academic Department and ends with the payment of fees and issuance of registration form.

Credentials to Submit

  • Valid School ID
  • Grade Report
  • Final permit of the previous semester attended
  • Student Clearance (for Returning Students)

STEPS:

  1. Academic Department (Issuance of advising slip)
  2. Registrar’s Office (for IRREGULAR students) – Window’s 1 – 6, JPL Bldg. (Evaluation of Subjects advised by the Academic Department)
  3. Academic Department (Encoding of Subjects) – refer to STEP 1
  4. Cashier (Payment of Fees) – Ground Floor, JPL Bldg.

 

ISSUANCE OF DIPLOMA

Diploma is issued only once and is given during the Commencement Exercises; in case the diploma is lost or damaged, a second copy may be requested by the graduate at the Inactive Records Section of the Registrar’s Office.

Procedure on Requesting Second Copy of Diploma

  1. For lost diploma, secure an affidavit of loss and submit it to Window 4. For the damaged diploma, surrender the said document to Window 4.
  2. Fill out Request for Second Copy of Diploma.
  3. Pay the necessary amount to the Cashier.
  4. Submit the receipt to Window 4 and ask for the claim slip where in the schedule of release is indicated.
  5. Follow up after 3-4 weeks.

 

ISSUANCE OF CHED AUTHENTICATION (CAV/RED RIBBON)

Requirements

  • For BS Nursing
    • Original copy and one (1) clear/powder copy of Official Transcript of Records
    • Original copy and one (1) clear/powder copy of Diploma
    • Original copy and one (1) clear/powder copy of RLE
  • For other courses
    • Original copy and one (1) clear/powder copy of Official Transcript of Records
    • Original copy and one (1) clear/powder copy of Diploma

For graduates before October 2009/Non-PACUCOA Accredited Programs
Additional to the above mentioned requirements:
original copy and one (1) clear/powder copy of Special Order (S.O.)

Procedure:

  • Present the requirements at Window 4 for verification.
    • Proceed to the Cashier for payment.
  • Submit the receipt to Window 4
    • For Marine Courses and or urgent request, the applicant is advisedto wait for the endorsement letter and authenticated documents to personally bring it to CHED.
    • Other option, our Liaison staff will bring the documents to CHED and advised the applicant to make a follow up after 2-3 weeks. The claim stub for the authentication can be claimed at Window 4 of Registrar’s Office after 2-3 weeks, but the authenticated document shall be claimed at the Department of Foreign Affairs (DFA).

     

ISSUANCE OF TRANSFER CREDENTIAL

Transfer credential or Honorable Dismissal shall be issued only once.

Procedure:

  • Accomplish a student clearance and present it to the assigned window for a specific course.
  • Pay to the Cashier the indicated amount.
  • Submit the clearance together with the receipt to the window assigned to your course, a claim slip will be issued where in the schedule of release is indicated.
  • Follow up after 2-3 weeks.

 

ISSUANCE OF OFFICIAL TRANSCRIPT OF RECORDS (TOR)
Newly graduate students can file for Official Transcript of Records (TOR) the day after the Commencement Exercises. Processing of TOR is 2-3 weeks from the date of filing.

Procedure:

  • Accomplish a student clearance and present it to the assigned window for a specific course.
  • Pay to the Cashier the indicated amount.
  • Submit the clearance together with the receipt to the window assigned to your course, a claim slip will be issued where in the schedule of release is indicated.
  • Follow up after 2-3 weeks.

 

VERIFICATION OF RECORDS
Agencies/Companies must first send through fax: (043) 723-2038, mail or email (registrar@lpubatangas.edu.ph) a verification letter addressed to:
Geraldine D. De Erit
 University Registrar
Lyceum of the Philippines University
Capitol Site, Batangas City
Philippines 4200

All verified documents shall be sent through fax, mail or email. Request through email and fax can be replied through email.

Contact Us:
Registrar’s Office: +63 43 723 2038 (telefax)

Email: registrar@lpubatangas.edu.ph

DOWNLOADABLE FORMS


Manila • Makati • Laguna • Cavite


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