BRIEF HISTORY OF THE SHL LEARNING RESOURCE CENTER

Lyceum of the Philippines University – Batangas (formerly Lyceum of Batangas) was established on Sept. 27, 1966. Its initial library collection came into existence with the opening of the High School Department. Books were donated by the Lyceum of the Philippines. The modest collection housed at the Jose P. Laurel Building began to grow as the school opened the Collegiate Department with Liberal Arts, Education and Commerce programs. It continued to expand as it looked forward to the library needs of other courses.

In 1989, the school saw the need for a separate building to accommodate the growing number of students. A library at the 3^rd floor of the Sotero H. Laurel building was constructed to house the Para-medical collection.

To enhance and improve library operations and services, and to keep pace with the trends in technology, the computer-assisted research was introduced to the users in 1995. References available in Compact Discs may be availed by using the CD-ROM/Multimedia Computer. The Internet Room was established in 1997 with 15 units of computer exclusively for internet access.

In May 1999,the Marine Academy programs were re-accredited by CHED and IMO, the library got an excellent rating. After the accreditation the Lyceum Merchant Marine Academy Library was transferred to the fourth floor of the newly built Lyceum International Maritime Academy in Cuta, Batangas City. It has 586.5 square meters floor area, also fully air-conditioned with 200 seating capacity.The collection consists of books for the Maritime Academy & College of Engineering professionaland general education subjects.It has special collection of International Maritime Organization Publications.While the Main and SHL SLRC were totally air-conditioned in order to preserve the library materials and to further provide an atmosphere that is conducive to learning.

To meet the changing needs of our clientele and to respond to the fast changes of technology, the term library was changed to “Instructional Media Center” in 2001 and the installation of an Online Public Access Catalog (OPAC) in summer of 2002.

In June 2004, theSHL SLRC ’scollection and resourceswere merged with theMain SLRCin preparationforthetransfertothebiggerSLRCat the 3^rd floor of thenew SHL Building which materialized last April 25, 2005. The total floor area is 1,366.5 square meters with a starting seating capacity of 300 readers, including the Center for Batangas Studies and J. P. L. Museum which were separately manned by the Officer-in-Charge.

The 2 SLRCs have a total collection of approximately 40,000 volumes to date and a virtual collection in the Internet Room. It subscribes to local and

foreign periodicals. It has a special collection of undergraduate and graduate school theses, feasibility studies, research papers, information file materials, Compact Disc, slides and the Archives Collection.

To ensure the security of the holdings, a 3M electronic security system device with Bookcheck sensitizer and desensitizer were installed in each SLRC last April 2008 andClosed Circuit Television Cameras (CCTV) in Oct. 2009.

The “SLRC Users Monitoring System” is being maintained thru the use of a barcode scanner to scan the ID of students, faculty members and personnel who avail the SLRC services.The in-house system was developed by the Management and Information System staff and was installed last Summer of 2009.

To provide a more conducive and relaxing area for the students, reading couches were purchased for the Main SLRC. The Reference and Periodicals Section of the Main SLRC was expanded in March 2011 inclusive of the hallway near the Multimedia Rooms.The Multimedia Rooms which serve as venue for Seminars, classroom related activities, academic contests and otherinstitutional activities are equipped withbuilt-in LCD projectors.

A staff of licensed-librarians, library assistants and student assistants take care ofthe2 SLRCs and are supervise by the SLRC Director.

The SLRC aims to support the educational program of the institution. It is planned for the use of  faculty, students and employees. Since the SLRC is the basic source of learning materials for every department, all are enjoined to make full use of its facilities and resources, keeping in mind the following rules and regulations.

A.    BORROWING REGULATIONS

1. The school I. D. has to be scanned at the control desk upon entering the SLRC. Only what is needed for research work may be brought inside the SLRC . Students with damaged I. D. that cannot be read by the barcode scanner are required to print their names temporarily in the logbook of SLRC users.
2. Borrowing privileges are not transferable and must be exercised personally.
3. Reference books, periodicals, newspapers, clippings, book in sets are for room use only however, these may be allowed to be loaned out for photocopy.
4. Theses, dissertations, feasibility studies, CDs, DVDs, slides, tapes, cartographic and Archives materials are for room use  only.

B.    LOAN PERIOD
1. The students may borrow 4 books at a time for 7 days in the Circulation Section and 2 fiction books for home reading  and   may be renewed , if there are no prior request.

2. Books in the Reserved Section may be borrowed and read inside the SLRC on a one hour loan. They may be drawn out for overnight use and are to be returned not later than 8:00 o’clock the following morning.

3. Reserved books for overnight will not be lent out on Saturdays so that these can be ready for use on Mondays.

4. Any book on loan may be recalled if:

• a.book is to be placed on “Reserved” for a course or is to be given shorter loan period;
• b. it is overdue;
• c. the SLRC is conducting the annual inventory.

5. Borrowing of books and other materials shall be confined only inside the SLRC fifteen days before the final examinations. This is to ensure that the students will not incur   SLRC accountabilities at the end of the semester.

C.    OVERDUE  AND FINES

1. A corresponding fine per day, excluding Sundays and Holidays, is charged for each overdue book.

D. LOST AND DAMAGED BOOKS

1. Every borrower must examine the book or other materials he/she borrows and report immediately to the librarian any damage book, e.g., torn or missing pages before leaving the SLRC .
2. Lost or damaged books which are out –of-print may be replaced with a copy of the same subject or latest edition acceptable to and approved by the librarian.
3. Any lost books must be reported immediately so that chargeable fine will not accumulate.

E. DISCIPLINARY MEASURES

1. Taking any books, periodicals, clippings or other SLRC materials out of   the SLRC without having them checked and recorded at the Circulation desk is a serious violation of rules and regulations.
2. Likewise, defacing, tearing, damaging a book, periodical or other  reading materials are serious violations of school rules and regulations.
3. Silence  must be observed at all times. Use of cell phone, walkman, digital cameras, MP3, MP4, and other gadgets that may disrupt the operation of the SLRC may not be allowed inside.
4. Chatting, smoking, eating, sleeping, singing, drinking and public display of affection are absolutely prohibited.  Each student is requested to help keep the SLRC neat and orderly.
5. Scissor, cutter and other sharp objects are not allowed inside the SLRC.
6. Users leaving the SLRC should present their things for inspection to the authorized personnel assigned at the Check-out Counter.
7. Disciplinary measures are imposed upon students on the following violations:

• • overdue books – book fines
  • loss of Deposit Section tag number – for replacement by the user
  • Defacing, damaging a book and unauthorized   taking out of SLRC materials
    • one semester suspension
  • Chatting, eating, sleeping, singing, drinking and smoking, use of cell phone, public display of affection
    • 1 month suspension (1st time)
    • one semester suspension (2nd time)
  • Use of Cell phone, walkman, digital cameras, MP3, MP4, and other gadgets
    • warning  (1st time)
    • 1 week suspension (2nd time)
    • Confiscation and forwarding of gadget to the Office of Student Affairs  (3rd time)
  • Using another student’s I. D.  card
    • one month suspension* (1st time)
    • one semester suspension* (2nd time)
    • both students (lender and borrower) will be reported to the College Dean & to the Office of Student Affairs
  • Browsing restricted/pornographic websites and, downloading indecent materials from the Internet
    • 1 month suspension (1st time)
    • one semester suspension (2nd time)
    • Suspension of SLRC privileges

The SLRC aims to support the educational program of the institution. It is planned for the use of faculty, students and employees. Since the SLRC is the basic source of learning materials for every department, all are enjoined to make full use of its facilities and resources, keeping in mind the following rules and regulations.

A. BORROWING REGULATIONS

1. The school I. D. has to be scanned at the control desk upon entering the SLRC. Faculty members and non-teaching personnel with damaged I. D. which cannot be read by the barcode scanner are required to print their names temporarily in the logbook of SLRC users.
2. The school I. D. card must be presented at the Circulation/Reserved  counter every time a user borrows or returns a book or  other SLRC materials.
3. Borrowing privileges are not transferable and must be exercised personally.
4. Reference books, periodicals, newspapers, clippings, book in sets are for room use only however, these may be allowed to be loaned out for photocopy by signing the application for Xerox.
5. Theses and dissertations are to be used inside the SLRC premises only and are not allowed for photocopy.

B. LOAN PERIOD

1. The students may borrow 5 books at a time in the Circulation Section for home reading for 7 days and may be renewed, if there are no prior request.
2. Books in the Reserved Section may be borrowed and read inside the SLRC on a one hour loan. These may be drawn for overnight use at 5:00 p.m. and are to be returned not later than 8:00 o’clock the following morning.
3. Reserved books for overnight will not be lent out on weekends so that they can be ready for use on Mondays.
4. Any book on loan may be recalled if:
   • book is to be placed on “Reserved” for a course or is to be  given shorter loan period;
   • it is overdue;
   • the SLRC is conducting the mandated annual inventory.

C. OVERDUE BOOKS AND FINES

1. A corresponding fine per day, excluding Sundays and Holidays, is charged for each overdue book.

D. LOST AND DAMAGED BOOKS

1. Every borrower must examine the book or other materials he/she borrows and report immediately to the librarian any damage to the book, e.g., torn or missing pages before leaving the SLRC.
2. Lost or damaged books must be replaced within a semester.
3. Lost or damaged books which are out –of-print may be replaced with a copy of the same subject or latest edition acceptable to and approved by the librarian.
4. Any lost books must be reported immediately so that chargeable fine will not accumulate.

E. DISCIPLINARY MEASURES

1. Taking any book, periodicals, clippings or other SLRC materials out of the SLRC without having them checked and recorded at the Circulation desk is a serious violation of rules and regulations. The person concerned will be reported to the Office of the Dean of Graduate School for disciplinary action and will forfeit his/her SLRC privileges for  one month.
2. Likewise, defacing, tearing, damaging a book, periodical or other   reading materials are serious violations of school rules and regulations.
3. Silence  must be observed at all times. Use of cell phone, walkman, digital cameras, MP3, MP4, and other gadgets that may disrupt the operation of the SLRC may not be allowed  inside the SLRC.
4. Chatting, smoking, eating, sleeping, singing, drinking and public display of affection are absolutely prohibited.  Each student is requested to help keep the SLRC neat and orderly.
5. Users leaving the SLRC should present their things for inspection to the authorized personnel assigned at the Check-out Counter.
6. Disciplinary measures are imposed upon students on the following violations:

• overdue books – book fines
• Defacing, damaging a book and unauthorized   taking out of SLRC materials
  • one semester suspension
• Chatting, eating, sleeping, singing, drinking and smoking, use of cell phone, public display of affection
  • 1 month suspension (2^nd time)
  • one semester suspension (3r^d time)
• Using another student’s I. D.
  • one month suspension* (1^st time)
  • one semester suspension* (2^nd time)
  • both students (lender and borrower) will be reported to the Dean ofthe Graduate School
• Browsing, downloading, indecent materials and other restricted  internet websites
  • 1 month suspension (1st time)
  • one semester suspension (2^nd time)
  • Suspension of SLRC privileges

A. BORROWING REGULATIONS

1. The school I. D. has to be scanned at the control desk upon entering the SLRC. Faculty members and non-teaching personnel  with damaged I. D. which cannot be read by the barcode scanner are required to print their names temporarily in the logbook of SLRC users.
2. The school I. D. card must be presented at the Circulation/ Reserved  Counter every time a user borrows or returns a book or other SLRC materials.

B. LOAN PERIOD

1. Faculty members and non-teaching personnel may borrow 5 books at a time from the Circulation Section for a period of two weeks and may be renewed depending upon the demand for these books.
2. Books in the Reserve Section, particularly textbooks and other references are for SLRC use only. Faculty are encouraged to have a personal copy of the prescribed textbooks in their respective subjects.
3. Compact Discs or DVDs may be borrowed  for 3 days from the Internet Section 3 titles at a time and may be renewed.
4. Old issues of periodicals (loose copy) may be loaned out for one day only.
5. Theses, dissertations, feasibility studies and archives materials are for  room use only.
6. Slides, tapes, posters, and cartographic materials  may be borrowed for classroom use  only  for  one day.
   • Any SLRC material  on loan may be recalled before the due date if:
     • the book is to be placed on “Reserved” for a course or is to be given shorter loan period;
     • it is overdue;
     • the SLRC is conducting the mandated annual inventory.

C. OVERDUE BOOKS AND FINES

1. A corresponding fine per day, excluding Sundays and Holidays, is charged for each overdue SLRC materials.

D. LOST AND DAMAGED BOOKS

1. Every borrower must examine the book or other materials he/she borrows and report immediately to the librarian any damage to the book, e.g., torn or missing pages before leaving the SLRC.
2. Lost or damaged books or other materials must be replaced within a semester.
3. Lost or damaged books which are out-of-print may be replaced with a copy of the same subject or latest edition acceptable to and approved by the librarian.
4. Any lost books must be reported immediately to the librarian so that chargeable fine will not accumulate.

E. DISCIPLINARY MEASURES

1. To ensure prompt return of book/s or any material, the librarian will send overdue notice to all personnel. No faculty or personnel with record of overdue will be allowed to borrow until such overdue materials  are returned.
2. All personnel are required to secure clearance from the SLRC at the end of every semester or before leaving the school for long leave of absence or upon termination of duty. List of lNMC accountabilities will be reported to the Accounting Office.
3. Faculty members are not allowed to use the SLRC as venue for classroom or discussion and other non-SLRC related activities except when the students are toured or oriented in the use of the SLRC.
4. Smoking, eating, sleeping, loud conversation, use of cell phones  are absolutely prohibited in the SLRC.
5. Users leaving the SLRC should present their things for inspection to the authorized personnel assigned at the Check-out Counter.

1. Only authorized faculty, personnel and  students with validated school ID are allowed to enter and avail  the Electronic Research/Internet Section Services .
   • Open to all students, faculty and personnel(20 hrs. per semester – free of charge, excluding printing)
2. The ID  card and registration form must be presented to the Internet assistant or librarian when inside the Internet room.
3. The users should sign their names on the logbook when they enter the Internet room.
4. All bags, books and other belongings should be deposited in the counter provided at the entrance of the SLRC.
5. Eating,  drinking, chatting and  smoking are absolutely prohibited inside the Internet room.
6. The users should use only the machine assigned to him or her.
7. No users may operate the computer without the supervision of the Internet administrator or student assistant on duty.
8. No CD, DVD, USB type or any storage devices  brought from outside may be used in the Internet room.
9. Playing computer games and chatting are not allowed inside.
10. Strictly no installation of any software, no browsing and downloading of indecent materials and no surfing in  restricted/ pornographic websites. Users who will be caught will be  reported to the SLRC Director for  disciplinary action and will forfeit his / her Internet  privileges for one  semester.
11. Users with laptop are not also allowed to browse indecent / pornographic websites via  Wi-Fi inside the SLRC.
12. Faculty members who need to avail the internet services for instructional purposes related to their subject must ask permission from the SLRC Director or  Librarian at least one day in advance.
13. Faculty members with print-outs (a minimum of P50.00) may request for a salary deduction to be forwarded to the Accounting Office.
14. Except for orientation / demonstration conducted by the Internet Administrator, silence shall be maintained while inside the Internet room.

1. Visiting  researcher / student shall present a validated school I.D. – for  High School, College, or Graduate School students; a  Company I. D. for other researchers; and  Alumni I. D. for  Lyceum of the Philippines University Alumni.
2. College and Graduate School students from other institutions shall also present a referral letter signed by the Chief/Head librarian to the Reference & Reader’s Services personnel of the  Instructional Media Center.
3. A maximum of  five (5) researchers at a time from  each school shall be accepted  on a first-come-first-served basis  except for  High School students.
4. A visiting researcher shall have free access to the SLRC resources every  Friday  and Saturday  which will include the following:
   • For High School students – Books, periodicals and clippings
   • For College Students – Books, periodicals, clippings and undergraduate  theses
   • For Graduate School/Alumni/ other researchers – Books, periodicals, clippings, theses and dissertations
5. Researchers from Lyceum sister schools and High School students may be allowed any day except during final examination period, semestral break and summer.
6. College,  Graduate School students, and other researchers shall not be accommodated during  examination dates, semestral  break and summer .

A visiting researcher shall observe the SLRC rules and regulations.
Capitol Site, Batangas City   Tel: +6343 723 0706 / 2441   Fax: +6343 723 0595

PROFILE

The Registrar’s Office as part of the Student Support Services Division is the repository of highly important, delicate and confidential documents. The office is responsible for preserving and safeguarding the accuracy, integrity, confidentiality and security of the student information system and student’s academic records. It provides academic records services to students, faculty, staff, alumni and other government regulatory bodies in support of the mission and vision of the University.

Mission/Vision

The Registrar’s Office envisions itself as a leading support department in the delivery of quality service to all sectors of the academic community.

It shall continuously endeavor for the total development of its working force as highly skilled and professional individuals exhibiting a deep sense of dedication, loyalty, creativity, integrity and service.

It shall continuously work hand in hand with all the departments in the creation of a wholesome Lyceum family atmosphere and shall unceasingly support the institution in the pursuit of its mission.

Goals

• To deliver quality service to all sectors of the academic community that would create the feeling of satisfaction.
• To develop highly skilled professional working force capable of rendering high quality of service.
• To create a wholesome Lyceum family atmosphere by working harmoniously with all work units.
• To continuously support the school in all its efforts to achieve its mission.

CODE OF ETHICS

We at the Registrar’s Office believe that professional excellence directly influences the school community, the country and the world. The University Registrar and staff strive to create an environment that promotes sound ethical, moral and professional values. We seek to deliver quality service that is courteous, efficacious and prompt. We maintain professional standards by:

1. Developing our competence according to the LPU’s vision, mission, goals and objectives.
2. Preserving the dignity of the Registrar’s Office.
3. Exuding personal and professional integrity.
4. Safeguarding the exchange of confidential information.
5. Promoting a climate that exercises professional judgement.
6. Practicing honesty, fairness, and transparency in all our transactions and not compromising the University’s welfare and   reputation for our own personal interest.
7. Promoting a climate of teamwork where we share our experiences, knowledge, talents and skills freely with others.
8. Upholding the authority of the University when communicating with students, parents, and others in the community.
9. Presenting an image representative of the University’s excellent standards.
10. Conducting work in the spirit of the LPU Core Values including truth, equality and respect.

ORGANIZATIONAL STRUCTURE

• Organizational Chart
  

LIST

• Dean’s Lister (Based on 2nd Semester 2011-2012 Performance)

• Candidates for Graduation (available soon)

Enrolment Procedure (New Students)

This starts with the interviewing/conducting of initial assessment of the applicants at the Academic Department and ends with the processing and issuance of ID.

Credentials to Submit

1. For Freshmen students
   1. Form 138 -High School Card
   2. Letter of Admission (Entrance Exam Result)
   3. Certification of Good Moral Character (if available)
   4. NSO Authenticated Birth Certificate (if available)
   5. Form 137A -High School Transcript of Records (if available)
   6. NCAE Result – National Career Assessment Exam Result (if available)
   7. Ishihara Test Result (for Marine Courses)
   8. NSO Authenticated Marriage Certificate (for married female student)

1. For Transferee Students
   1. Transcript of Records or Certification of Grades or Classcards with Prospectus/Subject Description (for evaluation purposes)
   2. Certificate of Eligibility to Transfer / Honorable Dismissal
   3. Certification of Good Moral Character
   4. NSO Authenticated Birth Certificate (if available)
   5. Letter of Admission (Entrance Exam Result)
   6. Ishihara Test Result (for Marine Courses)
   7. NSO Authenticated Marriage Certificate (for married female student)
      

STEPS:

1.Department (Interview / initial assessment of entrance requirements / issuance of advising slip)

2.Registrar’s Office - Window’s 1 – 6, JPL Bldg. (Assessment of entrance requirements / Issuance of Student Number)

3.Department (Encoding of Subjects) – refer to STEP 1

4.Uniform (Payment and Measurement of uniforms) – Rooms 105-108, SHL Bldg

5.Cashier (Payment of Fees) – Ground Floor, JPL Bldg.

6. ID Processing – Rooms 213& 214, JPL Bldg

Enrolment Procedure (Old Students)

This starts with the Advising of Subjects to the applicants at the Academic Department and ends with the payment of fees and issuance of registration form.

Credentials to Submit

• Valid School ID
• Grade Report
• Final permit of the previous semester attended
• Student Clearance (for Returning Students)

STEPS:

1. Academic Department (Issuance of advising slip)
2. Registrar’s Office (for IRREGULAR students) – Window’s 1 – 6, JPL Bldg. (Evaluation of Subjects advised by the Academic Department)
3. Academic Department (Encoding of Subjects) – refer to STEP 1
4. Cashier (Payment of Fees) – Ground Floor, JPL Bldg.

ISSUANCE OF DIPLOMA

Diploma is issued only once and is given during the Commencement Exercises; in case the diploma is lost or damaged, a second copy may be requested by the graduate at the Inactive Records Section of the Registrar’s Office.

Procedure on Requesting Second Copy of Diploma

1. For lost diploma, secure an affidavit of loss and submit it to Window 4. For the damaged diploma, surrender the said document to Window 4.
2. Fill out Request for Second Copy of Diploma.
3. Pay the necessary amount to the Cashier.
4. Submit the receipt to Window 4 and ask for the claim slip where in the schedule of release is indicated.
5. Follow up after 3-4 weeks.

ISSUANCE OF CHED AUTHENTICATION (CAV/RED RIBBON)

Requirements

• For BS Nursing
  • Original copy and one (1) clear/powder copy of Official Transcript of Records
  • Original copy and one (1) clear/powder copy of Diploma
  • Original copy and one (1) clear/powder copy of RLE
• For other courses
  • Original copy and one (1) clear/powder copy of Official Transcript of Records
  • Original copy and one (1) clear/powder copy of Diploma

For graduates before October 2009/Non-PACUCOA Accredited Programs
Additional to the above mentioned requirements:
original copy and one (1) clear/powder copy of Special Order (S.O.)

Procedure:

• Present the requirements at Window 4 for verification.
  • Proceed to the Cashier for payment.
• Submit the receipt to Window 4
  • For Marine Courses and or urgent request, the applicant is advisedto wait for the endorsement letter and authenticated documents to personally bring it to CHED.
  • Other option, our Liaison staff will bring the documents to CHED and advised the applicant to make a follow up after 2-3 weeks. The claim stub for the authentication can be claimed at Window 4 of Registrar’s Office after 2-3 weeks, but the authenticated document shall be claimed at the Department of Foreign Affairs (DFA).

   

ISSUANCE OF TRANSFER CREDENTIAL

Transfer credential or Honorable Dismissal shall be issued only once.

Procedure:

• Accomplish a student clearance and present it to the assigned window for a specific course.
• Pay to the Cashier the indicated amount.
• Submit the clearance together with the receipt to the window assigned to your course, a claim slip will be issued where in the schedule of release is indicated.
• Follow up after 2-3 weeks.

ISSUANCE OF OFFICIAL TRANSCRIPT OF RECORDS (TOR)
Newly graduate students can file for Official Transcript of Records (TOR) the day after the Commencement Exercises. Processing of TOR is 2-3 weeks from the date of filing.

Procedure:

• Accomplish a student clearance and present it to the assigned window for a specific course.
• Pay to the Cashier the indicated amount.
• Submit the clearance together with the receipt to the window assigned to your course, a claim slip will be issued where in the schedule of release is indicated.
• Follow up after 2-3 weeks.

VERIFICATION OF RECORDS
Agencies/Companies must first send through fax: (043) 723-2038, mail or email (registrar@lpubatangas.edu.ph) a verification letter addressed to:
Geraldine D. De Erit
University Registrar
Lyceum of the Philippines University
Capitol Site, Batangas City
Philippines 4200

All verified documents shall be sent through fax, mail or email. Request through email and fax can be replied through email.

Email: registrar@lpubatangas.edu.ph

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